📖 Travel Accountix Tutorial

1️⃣ Sign Up & First Login

Open travelaccountix.com and click Activate Your 15 Days Trial. Fill the form: agency name, email (+confirm), password, phone, address, and optionally your agency logo. Agree to the Terms & Conditions, solve the security check, and press Create My Agency Account.

Now click Accounts Login, enter the same email and password, solve the captcha — and you are inside your own private agency account. The banner at top shows your remaining trial days.

2️⃣ Profile & Branding Setup

Go to ⚙️ Profile. Your signup details (agency name, email, phone, address, logo) are already filled. Here you can:

• Change your agency name, phone, address, logo and theme color
• Change your admin email & password (verification code is emailed)
• Activate a Delete PIN — recommended! It stops accidental deletions

3️⃣ Banks, Cash & Opening Balances

Go to 🏦 Banks & Cash:

• Cash Drawer: set your opening cash (the cash physically in your drawer today)
• Banks: add each bank account (e.g. MCB, HBL, Meezan) with its current balance

4️⃣ Vendors & Customers (Main Accounts)

🏢 Vendors: add your suppliers (IATA, airlines consolidators, hotels, visa suppliers) with opening payable if any.

👥 Customers: every customer must belong to a Main Account (a group/family/company ledger). Create the Main Account first, then add customers under it. This keeps ledgers clean — one family, one account, many passengers.

5️⃣ Your First Entry

Go to ➕ New Entry:

• Pick the product — Tickets / Umra / Visa / Hotel / your custom products
• Choose vendor and customer (with Main Account)
• Enter bought (your cost) and sold (customer price) — for Tickets, enter amounts per passenger
• Optionally record payment received at the same time, and attach passport/ticket scans

Profit is calculated automatically and the Dashboard, ledgers and reports update instantly.

6️⃣ Payments & Receipts

Go to 💸 Payments to record money in/out:

• Receipt (IN): from customer / main account into cash or bank — link it to an entry's invoice for automatic adjustment
• Payment (OUT): to vendor or expense account from cash or bank
• Transfers: move money between your own cash and banks

7️⃣ Refunds

Ticket cancelled? Open the entry and use ↩️ Refunds. Enter what the vendor returned to you and what you returned to the customer — the difference (penalty/loss) is handled automatically and shown separately in P&L.

8️⃣ Expenses & Salaries

🧾 Expenses: create expense accounts (Rent, Refreshment, Utilities, Marketing…) and record spending from cash or bank.

👔 Employees: add staff and record salary payments — they appear under Salaries in P&L.

9️⃣ Journal Vouchers (JV) — with examples

JV is for everything that is not a sale/purchase. Examples:

• Owner invests money: Debit = Cash/Bank, Credit = Owner Capital
• Owner takes money out: Debit = Owner Drawings, Credit = Cash/Bank
• Other income (e.g. service charges): Debit = Cash, Credit = JV Profit
• Non-operating loss (e.g. penalty): Debit = JV Loss, Credit = Cash

🔟 Reports

• 🏠 Dashboard: cash, banks, receivable, payable, today's sales, profit and net position with full breakdown
• 📄 Statements: full ledger of any customer, vendor, bank, expense — with print option
• ⚖️ Trial Balance: all accounts on one page, always balanced
• 📑 Balance Sheet: assets, liabilities and Owner's Equity as-of any date, plus 12-month snapshot
• 📊 P&L: date-to-date, monthly or yearly profit & loss — operating expenses separate from losses

1️⃣1️⃣ Staff (Accountants) & Roles

From 🧑‍💼 Accountants (admin only) add your staff with three role levels:

• Full Access: can do everything except admin-only settings
• Entry Only: can add entries but cannot edit/delete
• View Only: can only view reports — no changes

1️⃣2️⃣ Backup & Restore

Go to ⚙️ Profile → 💾 Backup & Restore:

• 📦 Data Backup: all accounting data WITHOUT attachment files — small & fast, take it daily
• 🗂️ Full Backup: data + all attachment files (passport copies, ticket copies, visa scans) — take it weekly

Restore is safe: it asks you to type RESTORE, and automatically saves a snapshot of current data before replacing anything.

1️⃣3️⃣ Trial, Subscription & Support

Your trial lasts 15 days — the remaining days show in the banner at the top of every page. Before it ends, contact Travel Accountix to subscribe and keep your access. Your data stays safe; access simply pauses until renewal.